Building a smarter inventory management system at KutkiTech means combining everyday staff usability with robust administrative controls, all powered by a secure and scalable backend. The IMS is designed to reduce manual workload, improve accountability, and provide organizations with a transparent, efficient, and secure way to manage assets and inventory. It unifies procurement, transfers, stocking, depreciation, reporting, and branding into one cohesive platform, ensuring both staff and administrators can operate seamlessly while maintaining compliance and audit readiness.
Core Inventory Features
- Grid, list, and compact inventory views
- Tag‑based search and filtering
- FIFO/LIFO batch tracking for stock accountability
- Scrap management for discarded or unusable goods
- Consumption logic to track goods usage
- Depreciation tracking with valuation views by date
Procurement & Transfers
- Procurement requests with approval flow
- Cart interface for multiple procurement items at once
- Petty cash procurement with configurable limits
- Permanent purchase logs with audit‑ready copies
- Transfers between locations with proper tracking and permissions
- Edit log maintained for transparency and accountability
Stocking & Budgeting
- Weekly stock orders and stocking plans
- Annual budget planning with configurable ranges
- Quick restock links tied to budget plans
- Dynamic budgeting functionality with validation during procurement
- Department and category‑based asset and stock categorization
Administrative Controls
- Dashboards for departments, categories, staff records, stocking plans
- Configurable branding with custom logos, names, and reports
- Fine‑grained permissions and user groups for role‑based access control
- Approval workflows for procurement, stocking, and petty cash requests
- Audit logs preserved for all transactions
Data Management
- Import functionality for bulk data entry
- Export functionality with ExcelJS and PDFKit for professional reports
- Branded exports reflecting organizational identity
- Multiple report types: inventory, transfers, procurement, repairs, depreciation, and consumption
Technical Foundation
- Node.js + MySQL backend optimized for cPanel deployment
- Hardened with helmet, compression, rate limiting, and graceful shutdowns
- Transactional integrity for reliable multiuser performance
- File storage on disk (uploads/) for avatars, item photos, bills, and receipts
- SMTP integration for notifications and OTP emails
- Nepali BS calendar integration for localized usability
Modern Enhancements
- Theme toggle (dark/light mode)
- BS and AD date pickers
- Optimized UI for multi‑viewport devices
- Progressive Web App (PWA) install support
- Structured error handling and connection pooling
Organizational Impact
- Reduces manual workload with streamlined procurement and transfers
- Improves accountability through audit trails, edit logs, and approval flows
- Provides transparency with dynamic reports and branded exports
- Customizable branding for organizational identity
- Secure, efficient, and scalable asset management system that unifies tracking, valuation, procurement, stocking, and reporting in one platform